Steps
- Create and copy your signature with the free maker on this site.
- In Gmail web, open Settings, See all settings, General, and scroll to Signature.
- Create a signature, paste it, and choose defaults for new emails and replies.
- Save Changes and send yourself a test. Configure Mobile signature separately in the app if needed.
Worked example
Example: set a full web signature and a short mobile signature with just name, role and phone.
Questions
Why is my Gmail mobile signature different?
The Gmail app uses its own mobile-signature setting.
Can I add an image?
Yes. Use a small hosted image with useful alt text and test it with images blocked.
Why is there extra spacing?
Pasted formatting can add spacing. Start with simple HTML and test-send before using it.
Related: workspace how-to guides · free email signature maker · signature installation guide.
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Not affiliated with Microsoft or Google. Source checked 13 October 2026: official product help.